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1. Membership application BSV Belsen
2. Data Privacy Statement Information Sheet
3. For foreign applications - Supplementary declaration by foreigners
Before you get to work and fill out the applications, please contact the relevant department head. They will then take care of your request and assist you.I'll explain all the exact details!
Statutes of BSV Belsen from 1976 e. V.
§1 Name and registered office of the association
The “BELSER SPORTVEREIN e. V.”, registered in the register of associations and based in Belsen, pursues exclusively and directly charitable purposes within the meaning of the section “Tax-privileged purposes” of the German Fiscal Code.
§2 Purpose and Objectives
The purpose of the association is to promote sports. This purpose is achieved in particular through the construction of sports facilities and the promotion of athletic activities and achievements.
His aim is to meaningfully complement the physical education offered at school and to create a joyful counterbalance to professional work. The club is divided into sections and groups.
a. The association operates selflessly; it does not primarily pursue its own economic interests.
b. The association's funds may only be used for the purposes stipulated in the articles of association. Members do not receive any payments from the association's funds.
c. No person may be favored by expenditures that are unrelated to the purpose of the association or by disproportionately high remuneration.
§3 Club Colors
The club colors are black, red and yellow.
§4 Fiscal Year
The financial year is the calendar year from January 1st to December 31st.
§5 Establishment of Membership
1. Any person may become a member of the association if they submit a written application for membership to the association's executive board.
2. For minors or persons with limited legal capacity, the written consent of their legal representative is required.
3. The extended board makes the final decision regarding admission. A simple majority of the members present decides on the matter.
4. The admission fee is set by the general meeting of members.
§6 Types of Members
1. Active members / 2. Passive members / 3. Honorary members / 4. Youth members
The “BELSER SPORTVEREIN e. V.”, registered in the register of associations and based in Belsen, pursues exclusively and directly charitable purposes within the meaning of the section “Tax-privileged purposes” of the German Fiscal Code.
§2 Purpose and Objectives
The purpose of the association is to promote sports. This purpose is achieved in particular through the construction of sports facilities and the promotion of athletic activities and achievements.
His aim is to meaningfully complement the physical education offered at school and to create a joyful counterbalance to professional work. The club is divided into sections and groups.
a. The association operates selflessly; it does not primarily pursue its own economic interests.
b. The association's funds may only be used for the purposes stipulated in the articles of association. Members do not receive any payments from the association's funds.
c. No person may be favored by expenditures that are unrelated to the purpose of the association or by disproportionately high remuneration.
§3 Club Colors
The club colors are black, red and yellow.
§4 Fiscal Year
The financial year is the calendar year from January 1st to December 31st.
§5 Establishment of Membership
1. Any person may become a member of the association if they submit a written application for membership to the association's executive board.
2. For minors or persons with limited legal capacity, the written consent of their legal representative is required.
3. The extended board makes the final decision regarding admission. A simple majority of the members present decides on the matter.
4. The admission fee is set by the general meeting of members.
§6 Types of Members
1. Active members / 2. Passive members / 3. Honorary members / 4. Youth members
§7 Active Members
Active members are all members who have reached the age of 18. They are eligible for election to all bodies of the association. They have the right to use the association's equipment and facilities for training and to participate in all association events.
§8 Passive Members
Passive members are those who do not actively participate in a sport but wish to support the club in achieving its goals and maintain their connection with it by paying a fixed fee. Passive members have the same rights as active members.
§9 Honorary Members
Honorary members can be appointed by the general meeting with a majority vote of at least two-thirds. These are individuals who have rendered outstanding service to the club or to sport in general. They do not pay membership fees.
§10 Youth Members
Junior members are all members under 18 years of age. Those over 16 years of age can attend members' meetings and have the right to vote.
§11 Termination of Membership
1. Membership is terminated by:
a. Death / b. Voluntary resignation / c. Expulsion
2. Voluntary withdrawal from the association is only possible by written declaration at the end of a quarter. The managing board may grant exceptions. For minors and persons with limited legal capacity, the consent of their legal representative is required.
3. A member who acts against the reputation or interests of the association, its statutes, or resolutions may be expelled by the board. The expelled member has the right to appeal to the next general meeting, which will make the final decision.
4. Honorary membership terminates upon death, voluntary resignation, loss of civil rights, or conduct detrimental to the association. The decision is made as per § 9.
§12 Contribution
Each member is obligated to pay membership fees according to a separate fee schedule. The amount of the fee is determined by the general meeting of members.
§13 Organs of the Association
1. The organs of the association are:
a. the executive board / b. the extended board / c. the general meeting (annual general meeting) / d. the auditors
2. The formation of expert committees to carry out specific tasks is permissible.
§14 The Executive Board
1. The executive board consists of:
to the 1st Chairman / the 2nd Chairman / the Secretary / the Treasurer
2. The executive board may appoint a managing director if necessary, but this requires the prior approval of the general meeting.
3. The executive board is elected by the annual general meeting for a term of three years. Re-election is permitted. However, board members remain in office after the expiration of their term until a new election or re-election takes place.
4. The Chairman represents the association in and out of court jointly with another member of the Executive Board in accordance with Section 26 of the German Civil Code (BGB). In the event of the Chairman's absence, the Vice-Chairman will represent him.
§15 The extended board
The extended board consists of:
a. the executive board / b. the second treasurer / c. the head of sports / d. the press officer / e. a youth leader and a youth co-leader / f. the department heads or representatives / g. two additional members
§16 Tasks of the extended board
1. The extended board represents the interests of the association and bears responsibility for the management and administration of the association.
2. Board meetings of the association are held as needed. Board meetings must be convened at the request of at least three board members.
3. The extended board has a quorum when 5 members are present. It decides by absolute majority vote; in the event of a tie, the chairperson's vote decides.
4. The combination of more than two board positions is not permitted.
5. After the end of the fiscal year, the extended board of directors must submit a general annual report and a budget for the new fiscal year for approval. The financial report must first be reviewed for accuracy and signed by the two auditors.
§17 Duties of the Board Members
1. The Chairman convenes and chairs all board meetings and general meetings and sets the agenda.
2. The secretary is responsible for preparing all documents necessary for implementing the resolutions of the board and the general meeting. They must draw up minutes of every board meeting and general meeting. The minutes must be signed by the secretary and the president. The secretary is also responsible for handling general correspondence concerning the entire association.
3. The treasurer manages the club's finances and keeps proper records of all income and expenses. He must submit a financial report to the annual general meeting. The club maintains one bank account each with the Kreissparkasse (district savings bank) and the Volksbank (cooperative bank).
The cash balance in the main cash register should not exceed 500 DM.
Expenditures that are not included in the budget or that exceed the budgeted amount require the countersignature of the Chairman.
4. The head of sports is responsible for the smooth operation of all sports activities across all sections. The section heads support him in this.
5. The press officer is responsible for public relations. He ensures the publication of match reports and other information in the press. He is also responsible for overseeing the club's display case.
6. If members of the executive board resign during the financial year, the general meeting shall hold by-elections. For the period between the resignation and the by-election, the extended board shall appoint a suitable member to temporarily assume the duties of the resigning member.
§18 Tasks of the divisions
The heads of the sports sections are elected annually by the section assembly. Their election requires confirmation by the club's annual general meeting. Each section uses a seal or stamp according to the club's template, bearing its identification mark, and each section head is responsible for its proper maintenance. The section heads support the head of sports in carrying out their duties. The use of the sports facilities must be coordinated with them. Within their respective sections, the section heads ensure the smooth operation of sports activities.
§19 The General Meeting
1. The General Meeting is the highest body of the association. The invitation to the General Meeting and the Annual General Meeting is issued by the Chairman, or, if the Chairman is unavailable, by the Vice-Chairman. The General Meeting is announced at least two weeks in advance by circular letter, including the agenda. The first ordinary General Meeting within the fiscal year (Annual General Meeting) must be convened within the first quarter. It should include the following items for discussion and resolution:
a. Annual report (business report) / b. Treasurer's report and auditors' report / c. Discharge of the board / d. Resolutions on amendments to the statutes / e. New elections (auditors, etc.) / f. Discussion / The chairman, or in his absence his deputy, shall convene further meetings as needed, or if 1/3 of the members request it in writing.
2. Every members' meeting convened in accordance with the statutes shall be quorate for all items on the agenda, regardless of the number of members present.
3. Deliberation and decision-making on items not on the agenda is only permissible after approval of an urgent motion. This requires a two-thirds majority of the votes cast.
4. Every member is entitled to submit motions for the general meeting. These must be submitted in writing to the executive board no later than 10 days before the meeting and will then be placed on the agenda by the board.
5. In the general meeting, all members are entitled to vote, with the exception of young people under 16 years of age and persons with limited legal capacity, unless a legal transaction to be concluded with a member or a difference existing between the association and the member is up for negotiation.
6. The general meeting passes its resolutions by a simple majority of the voting members present. In the event of a tie, the motion is considered rejected.
The general meeting can decide by simple majority whether voting should be open or secret. The majority for a vote is calculated based on the number of members present and entitled to vote.
7. The secretary shall prepare a written record of all decisions, which shall be signed by him and the chairman.
§20 Extraordinary General Meeting
Extraordinary general meetings will be held:
a. by decision of the extended board
b. upon written request from at least 10% of the voting members, stating the purpose and reasons in writing. They must be convened within one month, stating the agenda.
§21 Rules of Procedure of the General Meeting
1. The chairman may always speak. He must give the floor to members in the order in which they have requested it.
2. The applicant and the rapporteur shall be the first and last to speak before a vote.
3. Speakers who do not address the topic or who violate parliamentary etiquette must be admonished by the chairperson. After three admonitions, the chairperson may withdraw the speaker's right to speak.
4. The vote will take place in the order in which the motions were submitted.
§22 Duties of Members
1. Members are obliged to promote all facilities of the association to the best of their ability and to comply with the statutes of the association.
2. Each member may be held liable for penalties imposed by the authorities or by higher-level sports associations and for damage to club property caused by their own negligence.
§23 Auditors
1. The auditors are appointed by the Annual General Meeting for the current financial year. The auditors consist of two club members. They must audit the accounts at least twice.
They are required to audit the cash management during the year and document their findings in writing. They must also review the annual financial statement and certify its accuracy.
2. The auditors are not members of the board. However, they may be invited to board meetings, but have only an advisory vote.
3. The auditors shall report the results of their audit, which they may only carry out jointly, to the general meeting, which decides on the association's budget and the discharge of the board.
§24 Committees
The general meeting and the board of directors are authorized to appoint committees for the proper administration of the association. The members of these committees are not board members as defined in the bylaws. A committee consists of at least three members. Each committee's term of office lasts until the next board election. Re-election is permitted. The respective committee is responsible for handling all necessary matters within its own purview.
§25 Amendments to the Articles of Association
Amendments to the articles of association can only be adopted by a ¾ majority of the votes of the members present and entitled to vote, in accordance with § 33 of the German Civil Code (BGB), if the meeting has been duly convened in accordance with § 19 of these articles of association.
§26 Club Assets
Upon dissolution of the association or upon the discontinuation of its original purpose, the assets of the association shall fall to the city of Bergen, which shall use them exclusively for charitable purposes.
§27 Dissolution of the Association
The dissolution of the association can only take place at a special members' meeting convened for this purpose, if ¾ of the voting members declare their consent in writing in accordance with § 32 of the German Civil Code (BGB) pursuant to § 41 BGB.
If this meeting is not quorate, a second meeting must be convened, which will in any case be quorate and can make decisions with a ¾ majority of the voting members present.
§28 Liability
The club is not liable for accidents or thefts occurring during events and training sessions of any kind. The club takes out accident and liability insurance for its active members (including youth members) or ensures insurance coverage through the sports federation or a relevant association.
The association is not liable for injuries or damages to individuals caused intentionally or negligently, beyond the scope of insurance coverage.
End of the statutes.
Active members are all members who have reached the age of 18. They are eligible for election to all bodies of the association. They have the right to use the association's equipment and facilities for training and to participate in all association events.
§8 Passive Members
Passive members are those who do not actively participate in a sport but wish to support the club in achieving its goals and maintain their connection with it by paying a fixed fee. Passive members have the same rights as active members.
§9 Honorary Members
Honorary members can be appointed by the general meeting with a majority vote of at least two-thirds. These are individuals who have rendered outstanding service to the club or to sport in general. They do not pay membership fees.
§10 Youth Members
Junior members are all members under 18 years of age. Those over 16 years of age can attend members' meetings and have the right to vote.
§11 Termination of Membership
1. Membership is terminated by:
a. Death / b. Voluntary resignation / c. Expulsion
2. Voluntary withdrawal from the association is only possible by written declaration at the end of a quarter. The managing board may grant exceptions. For minors and persons with limited legal capacity, the consent of their legal representative is required.
3. A member who acts against the reputation or interests of the association, its statutes, or resolutions may be expelled by the board. The expelled member has the right to appeal to the next general meeting, which will make the final decision.
4. Honorary membership terminates upon death, voluntary resignation, loss of civil rights, or conduct detrimental to the association. The decision is made as per § 9.
§12 Contribution
Each member is obligated to pay membership fees according to a separate fee schedule. The amount of the fee is determined by the general meeting of members.
§13 Organs of the Association
1. The organs of the association are:
a. the executive board / b. the extended board / c. the general meeting (annual general meeting) / d. the auditors
2. The formation of expert committees to carry out specific tasks is permissible.
§14 The Executive Board
1. The executive board consists of:
to the 1st Chairman / the 2nd Chairman / the Secretary / the Treasurer
2. The executive board may appoint a managing director if necessary, but this requires the prior approval of the general meeting.
3. The executive board is elected by the annual general meeting for a term of three years. Re-election is permitted. However, board members remain in office after the expiration of their term until a new election or re-election takes place.
4. The Chairman represents the association in and out of court jointly with another member of the Executive Board in accordance with Section 26 of the German Civil Code (BGB). In the event of the Chairman's absence, the Vice-Chairman will represent him.
§15 The extended board
The extended board consists of:
a. the executive board / b. the second treasurer / c. the head of sports / d. the press officer / e. a youth leader and a youth co-leader / f. the department heads or representatives / g. two additional members
§16 Tasks of the extended board
1. The extended board represents the interests of the association and bears responsibility for the management and administration of the association.
2. Board meetings of the association are held as needed. Board meetings must be convened at the request of at least three board members.
3. The extended board has a quorum when 5 members are present. It decides by absolute majority vote; in the event of a tie, the chairperson's vote decides.
4. The combination of more than two board positions is not permitted.
5. After the end of the fiscal year, the extended board of directors must submit a general annual report and a budget for the new fiscal year for approval. The financial report must first be reviewed for accuracy and signed by the two auditors.
§17 Duties of the Board Members
1. The Chairman convenes and chairs all board meetings and general meetings and sets the agenda.
2. The secretary is responsible for preparing all documents necessary for implementing the resolutions of the board and the general meeting. They must draw up minutes of every board meeting and general meeting. The minutes must be signed by the secretary and the president. The secretary is also responsible for handling general correspondence concerning the entire association.
3. The treasurer manages the club's finances and keeps proper records of all income and expenses. He must submit a financial report to the annual general meeting. The club maintains one bank account each with the Kreissparkasse (district savings bank) and the Volksbank (cooperative bank).
The cash balance in the main cash register should not exceed 500 DM.
Expenditures that are not included in the budget or that exceed the budgeted amount require the countersignature of the Chairman.
4. The head of sports is responsible for the smooth operation of all sports activities across all sections. The section heads support him in this.
5. The press officer is responsible for public relations. He ensures the publication of match reports and other information in the press. He is also responsible for overseeing the club's display case.
6. If members of the executive board resign during the financial year, the general meeting shall hold by-elections. For the period between the resignation and the by-election, the extended board shall appoint a suitable member to temporarily assume the duties of the resigning member.
§18 Tasks of the divisions
The heads of the sports sections are elected annually by the section assembly. Their election requires confirmation by the club's annual general meeting. Each section uses a seal or stamp according to the club's template, bearing its identification mark, and each section head is responsible for its proper maintenance. The section heads support the head of sports in carrying out their duties. The use of the sports facilities must be coordinated with them. Within their respective sections, the section heads ensure the smooth operation of sports activities.
§19 The General Meeting
1. The General Meeting is the highest body of the association. The invitation to the General Meeting and the Annual General Meeting is issued by the Chairman, or, if the Chairman is unavailable, by the Vice-Chairman. The General Meeting is announced at least two weeks in advance by circular letter, including the agenda. The first ordinary General Meeting within the fiscal year (Annual General Meeting) must be convened within the first quarter. It should include the following items for discussion and resolution:
a. Annual report (business report) / b. Treasurer's report and auditors' report / c. Discharge of the board / d. Resolutions on amendments to the statutes / e. New elections (auditors, etc.) / f. Discussion / The chairman, or in his absence his deputy, shall convene further meetings as needed, or if 1/3 of the members request it in writing.
2. Every members' meeting convened in accordance with the statutes shall be quorate for all items on the agenda, regardless of the number of members present.
3. Deliberation and decision-making on items not on the agenda is only permissible after approval of an urgent motion. This requires a two-thirds majority of the votes cast.
4. Every member is entitled to submit motions for the general meeting. These must be submitted in writing to the executive board no later than 10 days before the meeting and will then be placed on the agenda by the board.
5. In the general meeting, all members are entitled to vote, with the exception of young people under 16 years of age and persons with limited legal capacity, unless a legal transaction to be concluded with a member or a difference existing between the association and the member is up for negotiation.
6. The general meeting passes its resolutions by a simple majority of the voting members present. In the event of a tie, the motion is considered rejected.
The general meeting can decide by simple majority whether voting should be open or secret. The majority for a vote is calculated based on the number of members present and entitled to vote.
7. The secretary shall prepare a written record of all decisions, which shall be signed by him and the chairman.
§20 Extraordinary General Meeting
Extraordinary general meetings will be held:
a. by decision of the extended board
b. upon written request from at least 10% of the voting members, stating the purpose and reasons in writing. They must be convened within one month, stating the agenda.
§21 Rules of Procedure of the General Meeting
1. The chairman may always speak. He must give the floor to members in the order in which they have requested it.
2. The applicant and the rapporteur shall be the first and last to speak before a vote.
3. Speakers who do not address the topic or who violate parliamentary etiquette must be admonished by the chairperson. After three admonitions, the chairperson may withdraw the speaker's right to speak.
4. The vote will take place in the order in which the motions were submitted.
§22 Duties of Members
1. Members are obliged to promote all facilities of the association to the best of their ability and to comply with the statutes of the association.
2. Each member may be held liable for penalties imposed by the authorities or by higher-level sports associations and for damage to club property caused by their own negligence.
§23 Auditors
1. The auditors are appointed by the Annual General Meeting for the current financial year. The auditors consist of two club members. They must audit the accounts at least twice.
They are required to audit the cash management during the year and document their findings in writing. They must also review the annual financial statement and certify its accuracy.
2. The auditors are not members of the board. However, they may be invited to board meetings, but have only an advisory vote.
3. The auditors shall report the results of their audit, which they may only carry out jointly, to the general meeting, which decides on the association's budget and the discharge of the board.
§24 Committees
The general meeting and the board of directors are authorized to appoint committees for the proper administration of the association. The members of these committees are not board members as defined in the bylaws. A committee consists of at least three members. Each committee's term of office lasts until the next board election. Re-election is permitted. The respective committee is responsible for handling all necessary matters within its own purview.
§25 Amendments to the Articles of Association
Amendments to the articles of association can only be adopted by a ¾ majority of the votes of the members present and entitled to vote, in accordance with § 33 of the German Civil Code (BGB), if the meeting has been duly convened in accordance with § 19 of these articles of association.
§26 Club Assets
Upon dissolution of the association or upon the discontinuation of its original purpose, the assets of the association shall fall to the city of Bergen, which shall use them exclusively for charitable purposes.
§27 Dissolution of the Association
The dissolution of the association can only take place at a special members' meeting convened for this purpose, if ¾ of the voting members declare their consent in writing in accordance with § 32 of the German Civil Code (BGB) pursuant to § 41 BGB.
If this meeting is not quorate, a second meeting must be convened, which will in any case be quorate and can make decisions with a ¾ majority of the voting members present.
§28 Liability
The club is not liable for accidents or thefts occurring during events and training sessions of any kind. The club takes out accident and liability insurance for its active members (including youth members) or ensures insurance coverage through the sports federation or a relevant association.
The association is not liable for injuries or damages to individuals caused intentionally or negligently, beyond the scope of insurance coverage.
End of the statutes.